GMX Mail & Outlook 2003 POP3 - Send and Receive GMX eMail Using Outlook 2003 and POP3

Before you set this up, let's talk about one thing. With a POP3 connection like this, you have a choice to make. You can keep copies of all messages in your GMX mailbox after Outlook downloads them, or you can have them automatically deleted.

If you keep the copies in the GMX mailbox, you will be able to view them through your web browser as always. However, you will then have 2 independent copies of every message. One in your Outlook Inbox, and one in your GMX mailbox. This can be very confusing.

If you let Outlook delete the copies in the GMX mailbox after it downloads them, then you won't be able to view the messages using your web browser, but you also won't have to worry about duplicate messages, and whether a message you see in your web browser is one you've already dealt with in Outook.

Give this a little thought, then when you come to the instruction that tells you to "Make sure that 'Leave a copy of messages on the server' is set the way you want it," set or clear the option in the way that will work best for you. For what it is worth, my recommendation is to delete the copies in the GMX mailbox. It saves a lot of headaches over time.

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GMX Mail and Outlook 2003

Follow these steps to configure a POP3 connection between Outlook 2003 and GMX mail:

  1. In the main Outlook window, click Tools, then E-mail Accounts. This launches the "E-mail Accounts" wizard.

  2. Select "Add a new e-mail account," then click Next.

  3. Select "POP3," then click Next.

  4. Enter your name as you want it to appear in messages in the "Your Name" field.

  5. Enter your full GMX address ( in the "E-mail Address" field.

  6. Enter your GMX ID (which is your full GMX eMail address) in the "User Name" field.

  7. Enter your GMX password in the "Password" field.

  8. Set the Remember password check box so you don't have to enter your password manually each time Outlook checks your mail.

  9. Make sure that the check box next to Log on using Secure Password Authentication (SPA) is not set.

  10. Enter "" in the "Incoming mail server (POP3)" field and "" in the "Outgoing mail server (SMTP)" field.

  11. Click More Settings to open the "Internet E-mail Settings" dialog box.

  12. Click the Outgoing Server tab.

  13. Set the My outgoing server (SMTP) requires authentication check box.

  14. Select "Use same settings as my incoming mail server."

  15. Click the Advanced tab.

  16. Make sure that "This server requires a secure connection (SSL)" is not checked under either "Incoming server (POP3)" or "Outgoing server (SMTP)."

  17. Make sure that "Leave a copy of messages on the server" is set the way you want it as we discussed earlier.

  18. Click OK to return to the "Internet E-mail Settings" screen.

  19. Click Test Account Settings. The "Test Account Settings" dialog box appears and Outlook sends a test message using the settings you have just entered. If the Cox Mail Outlook connection is set up properly, a "Congratulations!" message appears in the dialog box. You've completed your Yahoo Outlook connection. Click Close to close this dialog box. If you didn't see the Congratulations! message, go back through this procedure from the top to check all your settings.

    NOTE: If the "Test Account Settings" dialog box reports that Outlook cannot send the test message, and you have checked that you have completed all other steps correctly, your ISP may be blocking Port 25. To find out what that means and how to fix the problem, go to the Mail Tips page and view the "Work around the Port 25 problem" tip.

  20. Click Next then Finish.

Did you find this page helpful? Got any thoughts about using GMX Mail and Outlook in general? Post them on my GMX Mail page. I look forward to hearing from you.

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