Configure Outlook for Gmail Access

You've come to the right place if you are ready to configure Outlook for Gmail access. Gmail is arguably the most popular email service in the world now. And Outlook is used on hundreds of millions of computers worldwide. So it only makes sense to get these two working together. It isn't hard to do either. There's really just one fundamental decision you need to make, then we can jump to the specific instructions to get the job done.

So what's the fundamental decision you need to make? You need to decide whether Outlook and Gmail should communicate using the POP3 protocol or the IMAP protocol. I know that sounds like technical gibberish, but let me explain.

The POP3 and IMAP protocols are two sets of rules for communication between computers. They will both serve to get your Yahoo mail messages into Outlook, but there are pros and cons to each.


If you already know which protocol you want to use, click one of the two links below to get to the specific step-by-step instructions you need:






POP3 or IMAP - Which Should I Use?

Without getting into all the technical details, here are the major differences between using POP3 and using IMAP...

POP3 - With POP3, your Gmail messages go into the standard Outlook Inbox with all your other mail. You get to use Outlook's full range of message handling tools and basically can treat Gmail messages just like any other messages in the Inbox. However, when you use POP3, you won't be able to use your web browser to work with your Gmail messages anymore. To avoid message duplication and general confusion, you will need to work with your Gmail messages solely within Outlook.

IMAP - With IMAP, your Gmail messages will appear in their own set of folders withing Outlook, instead of just getting dropped into your regular Inbox. Working with your Gmail messages will be slightly different than working with other messages, since things like Outlook's standard flags and categories are not supported by IMAP. On the other hand, with IMAP, your messages are synchronized between the Gmail mail servers and Outlook, instead of simply copied into Outlook. This means that you can work with your messages either in Outlook or in your web browser (very useful when you are away from your main computer) without any problems.

Want my recommendation? If you will be woring exclusively in Outlook, go with POP3. If you travel a lot, or if you want access to your Gmail messages from multiple devices (your desktop computer and your smartphone for example) IMAP is the way to go.

Now that you know the pros and cons of the two protocols, click one of the links below to get to the instructions you need.

Have Any Thoughts On Using Gmail & Outlook Together?

Did this page help you to get Gmail & Outlook working together smoothly? Do you have a question about how to configure Outlook for Gmail that isn't answered here? Let me know!

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What Others Say About the Gmail Outlook Connection

Click below to see what others think about this page and about using Gmail and Outlook together...

Delete key grayed out for Outook 2007 Inbox 
Betty, this is very strange behavior (on Outlook's part, not yours!). I am seeing a number of discussions about problems deleting, but no real solid solutions. …

Thank-you and annoying 
I think I was successful configuring my gmail to outlook, but how do I get rid of annoying clearwire pop-up window that has my old info. --------------------- …

Wowwwww 
It's really helpful, thanks you so much :) Regards, Imran

Nice 
It's nice to use gmail in outlook. ---------------------------- Thank you for saying so Niraj. I find it makes my life easier to have everything …

just awesome it wasreally very helpful.. i was trying to do this for 4 hrs but thrgh this sight it happened in 20 mins... thank u so much 
very helpful and fast - - - - - I am very happy I was able to help! --Bill

Thank you. 
Great tutorial. Thank you.

USING THE GMAIL AND OUT LOOK TOGETHER 
For using the the Gmail and Outlook at a time is very helpful. Because the the Outlook is configured in our personal system.But if we are traveling and …

Don't use POP3 
Don't use POP. POP is old and obsolete. Use IMAP instead. I don't understand why POP tutorials keep popping up. If anyone defends the use of POP over …

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error 
following error is coming The connection to the server has failed. Account: 'pop3', Server: 'pop.gmail.com', Protocol: POP3, Port: 110, Secure(SSL): …

very decent  
but can any one tell me how to configure the outlook express with gmail Its urgent I hope some one from your side will surely help me .. Give …

outlook 2003 & gmail 
Followed all steps: Outlook setup sends test message o.k. when i send message from outlook the send/recieve details show "gmail sending" processing …

followed all the steps and still can't get Outlook 2003 and Gmail to work 
Have reinstalled Outlook 2003 followed all the steps and still can't get Outlook 2003 to work with Windows7 - - - - - - G., I don't have a specific …

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Thanking You 
Thanks For Ur Information Very Very Thanks Rock Forever !!

send test message  
I have a problem while using outlook to connect with gmail. There is a message just like this "Unable to connect test message. please verify the Email …

Smooth and Smoother 
You guys are the bomb! Your instructions were so clear, concise and accurate. If we only made cars like this, or better yet if our politicians, bankers …

error occurede 
an error occured to send message Send test e-mail message: An unknown error occurred, error code: 0x80040607 - - - - - - - - Pradip, The link …

Name: Sundar Lal 
Nice information. i'm heartly thankfull to you. Sundarlalver1987@gmail.com - - - - - - - - Thank you Sundar! Glad to have been of help. --Bill …

USING GMAIL & OUTLOOK 
was of great help............thanks a lot.

WOW IT WORKS 
Will have to get back to you on that one, has i have just connected it.

Microsoft Outlook Information. 
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hai sir, I am not able to configure the outlook express 6 in windows xp and showing pop mail server is not runnning or cant find. I have did all the …

Outlook messages not sending 
Hi, all set up, and Outlook received my messages from gmail, but I cannot get my messages to send from Outlook, they are all just sitting in my out box, …

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No Use... 
No USe Buddy its not working its showing 2 log errors... - - - - - - - Mohammed, What are the errors? --Bill

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