Configure Outlook for Gmail Access

You've in the right place to configure Outlook for Gmail access. Gmail is the most popular email service in the world now. And Outlook is used on hundreds of millions of computers worldwide. So it only makes sense to get these two working together.

Making these two powerhouses work together is easy. There's just one fundamental decision you need to make. Then we can jump to the specific instructions to get the job done.

What's the fundamental decision you need to make? You need to decide whether Outlook and Gmail use the POP3 protocol or the IMAP protocol. I know that sounds like total gibberish, so let me explain.

The POP3 and IMAP protocols are two sets of rules for communication between computers. They will both serve to get your Gmail messages into Outlook, but there are pros and cons to each.

If you already know which protocol you want to use, click one of the two links below to get to the specific step-by-step instructions you need:

POP3 or IMAP - Which Should I Use?

Without getting into all the technical details, here are the major differences between using POP3 and using IMAP...

POP3 - With POP3, your Gmail messages go into Outlook's Inbox with all your other mail. You get to use all Outlook's tools just like any other messages in the Inbox. But if you use POP3, you won't be able to use your web browser to work with your Gmail messages anymore. And changes you make in Outlook won't appear in your Gmail account. To avoid massive confusion, you should only work with your Gmail messages within Outlook.

IMAP - With IMAP, your Gmail messages will appear in their own set of folders within Outlook. They don't get dropped into your regular Inbox. But IMAP doesn't support some Outlook features. This means working with Gmail messages is slightly different than with other messages. Two of those unsupported features are Outlook-style flags and categories.

But with IMAP, your messages are synchronized between the Gmail mail servers and Outlook. This means that you can work with your messages either in Outlook or in your web browser or mobile device. This is useful if you aren't always at your main computer.

Want my recommendation? If you will be working exclusively in Outlook, go with POP3. If you travel a lot, or if you want access to your Gmail messages from multiple places (your desktop computer and your smartphone for example) IMAP is the way to go.

Now that you know the pros and cons of the two protocols, click one of the links below to get to the instructions you need.

Have Any Thoughts On Using Gmail & Outlook Together?

Did this page help you to get Gmail & Outlook working together smoothly? Do you have a question about how to configure Outlook for Gmail that isn't answered here? Let me know!

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What Others Say About the Gmail Outlook Connection

Click below to see what others think about this page and about using Gmail and Outlook together...

Delete key grayed out for Outook 2007 Inbox 
Betty, this is very strange behavior (on Outlook's part, not yours!). I am seeing a number of discussions about problems deleting, but no real solid solutions. …

Thank-you and annoying 
I think I was successful configuring my gmail to outlook, but how do I get rid of annoying clearwire pop-up window that has my old info. --------------------- …

It's really helpful, thanks you so much :) Regards, Imran

It's nice to use gmail in outlook. ---------------------------- Thank you for saying so Niraj. I find it makes my life easier to have everything …

Thank you. 
Great tutorial. Thank you.

For using the the Gmail and Outlook at a time is very helpful. Because the the Outlook is configured in our personal system.But if we are traveling and …

Don't use POP3 
Don't use POP. POP is old and obsolete. Use IMAP instead. I don't understand why POP tutorials keep popping up. If anyone defends the use of POP over …


following error is coming The connection to the server has failed. Account: 'pop3', Server: '', Protocol: POP3, Port: 110, Secure(SSL): …

very decent  
but can any one tell me how to configure the outlook express with gmail Its urgent I hope some one from your side will surely help me .. Give …

outlook 2003 & gmail 
Followed all steps: Outlook setup sends test message o.k. when i send message from outlook the send/recieve details show "gmail sending" processing …

followed all the steps and still can't get Outlook 2003 and Gmail to work 
Have reinstalled Outlook 2003 followed all the steps and still can't get Outlook 2003 to work with Windows7 - - - - - - G., I don't have a specific …

send massage error 
the specified server is found but there was no from the server please verify that the port and ssl information is correct - - - - - - - - - Sandeep, …

Thanking You 
Thanks For Ur Information Very Very Thanks Rock Forever !!

send test message  
I have a problem while using outlook to connect with gmail. There is a message just like this "Unable to connect test message. please verify the Email …

Smooth and Smoother 
You guys are the bomb! Your instructions were so clear, concise and accurate. If we only made cars like this, or better yet if our politicians, bankers …

error occurede 
an error occured to send message Send test e-mail message: An unknown error occurred, error code: 0x80040607 - - - - - - - - Pradip, The link …

Name: Sundar Lal 
Nice information. i'm heartly thankfull to you. - - - - - - - - Thank you Sundar! Glad to have been of help. --Bill …

was of great help............thanks a lot.

Will have to get back to you on that one, has i have just connected it.

Microsoft Outlook Information. 

cant configure outlook 2003 in xp 
hai sir, I am not able to configure the outlook express 6 in windows xp and showing pop mail server is not runnning or cant find. I have did all the …

Outlook messages not sending 
Hi, all set up, and Outlook received my messages from gmail, but I cannot get my messages to send from Outlook, they are all just sitting in my out box, …

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No Use... 
No USe Buddy its not working its showing 2 log errors... - - - - - - - Mohammed, What are the errors? --Bill

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